Traveling internationally can be an enriching experience, offering opportunities for personal and professional growth. However, it also requires careful planning and awareness of potential risks. This guide provides essential information for individuals embarking on international travel, ensuring a safe and successful journey.
Pre-Departure Essentials
Registration and Deadlines
Registering your trip well in advance is crucial. Aim to register your travel no later than 4 weeks before your departure date. If your travel requires an exception to any international travel policies, submit your request at least 6 weeks prior to leaving. Registration should be submitted by this deadline even if certain aspects of travel such as funding have not been confirmed.
When registering, include all airports you will transit through, listing them under the appropriate countries or areas. After registering, you will receive an email with a copy of your responses and important reminders.
Travel Policy Exceptions
Many institutions have international travel policies. If your trip requires an exception to the standard travel policy, be prepared to provide additional information. These requests are often reviewed by a committee and the Provost, a process that can take time. Travelers will receive notification via email.
Staying Informed
Staying informed about your destination is paramount. Before you go, find reputable news sources providing information about health and safety conditions to prepare for the unexpected.
Alternative Text: A traveler reviews travel advisories on their smartphone, staying informed about potential risks and safety updates before their international trip.
Health and Safety
Medical Insurance and Assistance
Ensure you have adequate medical insurance coverage for international travel. Many institutions offer emergency medical insurance and travel assistance programs. These programs provide emergency medical support, security, and logistical support abroad. However, be aware that some countries may be excluded from coverage due to high levels of risk.
Vaccinations and Health Precautions
Verify your vaccinations and boosters are current prior to travel. Understand your U.S.-based health insurance coverage and its validity in the country/area of travel and reimbursement process.
Safety and Security Awareness
Be aware of your surroundings and exercise caution, especially in areas with large gatherings or protests. Monitor local media for updates and keep a low profile. Notify friends and family of your safety.
SCU travelers on university-sponsored business are covered by SCU International Emergency Medical Insurance and Travel Assistance through International SOS, which provides emergency medical support, security, and logistical support abroad. Some countries may be excluded from coverage due to high levels of risk.
Alternative Text: The International SOS Assistance App displayed on a smartphone, providing real-time travel alerts and emergency assistance to travelers.
Essential Documents and Registration
Passport Validity and Copies
Verify your passport is valid for at least six months beyond your anticipated return date. Keep a photocopy of the inside photo pages separate from your passport.
U.S. Embassy Registration
Register with the U.S. Embassy abroad through the US Department of State Smart Traveler Enrollment Program (STEP) prior to departure. This allows the embassy to contact you in case of an emergency.
Gender Marker Passport
If you hold an X gender marker passport, review relevant government updates and understand the changes for X gender marker passport holders.
Additional Considerations
Travel Advisories
Pay close attention to travel advisories issued by your government. These advisories provide important information about safety and security risks in specific countries or regions. The University International Travel Policy prohibits university-sponsored travel in countries or areas with a DOS Advisory Level 3 or 4.
Political Speech
Take care with political speech abroad and on social media. Be aware of local laws and customs regarding freedom of speech.
International SOS
Sign up for International SOS safety and security email alerts for your destination(s) using your SCU email or membership number. Download the International SOS Assistance App for real-time travel alerts, one-click emergency assistance, and live chat with 24/7 medical and security specialists.
Conclusion
When traveling internationally, an individual must prioritize preparation, awareness, and safety. By following these guidelines, you can minimize risks and maximize the benefits of your international experience. Safe travels!
