The Defense Travel System (DTS) is the Department of Defense’s (DoD) comprehensive online system designed to streamline and manage all aspects of official travel for its personnel. From planning and booking flights and accommodations to managing authorizations and reimbursements, DTS serves as a centralized platform for users to handle their travel needs efficiently. This system allows users to search and reserve flights, hotels, and rental cars, calculate per diem rates, and create essential travel documents for themselves or, with proper authorization, for others.
What is the Defense Travel System?
DTS is more than just a booking tool; it’s a complete travel management solution. Users can leverage DTS to maintain their personal travel profiles and preferences, process local travel vouchers, digitally record trip details, and track the status of their authorizations and vouchers at any point in time. Functionally overseen by the Defense Travel Management Office and programmatically managed by the Defense Manpower Data Center (DMDC) Program Management Office DTS (PMO-DTS), DTS ensures standardized and compliant travel processes across the DoD. Maintenance schedules are regularly updated to ensure system reliability.
Who Utilizes the Defense Travel System?
While DTS is mandatory for certain DoD travel scenarios, not all travel types are supported. Service Members and DoD civilian employees, along with their eligible dependents and invitational travelers, are primary users of DTS for both local and Temporary Duty Travel (TDY), including government-funded leave. However, DTS is generally not used for Permanent Duty Travel (PDT). It’s important to note that most government contractors and employees of nonappropriated fund instrumentalities are typically restricted from accessing DTS. Specific guidelines on user eligibility are detailed in official DoD documentation.
Accessing and Understanding DTS
For first-time users, accessing DTS requires a few key steps. Initially, ensuring web browser compatibility is crucial. Obtaining a digital Public Key Infrastructure (PKI) certificate is also necessary for secure access. Finally, new users must contact their designated Defense Travel Administrator (DTA) to establish a DTS account. Within DTS, users are assigned either a standard “user profile” or a “user/traveler profile” based on their roles and responsibilities related to official DoD travel. These profiles are linked to specific user roles, each with defined responsibilities outlined in the Defense Travel Administrator Manual. Understanding these roles and responsibilities is essential for effective DTS utilization.
Conclusion
The Defense Travel System is a critical tool for managing official travel within the Department of Defense. By centralizing travel processes, DTS promotes efficiency, compliance, and transparency in government travel. For DoD personnel, understanding and effectively utilizing DTS is paramount for seamless travel experiences and adherence to travel regulations. Referencing official DTS regulations and user manuals is recommended for comprehensive guidance.
